Timesheets
You will receive weekly online timesheets whilst on your TSS assignment. Please ensure you submit your hours at the end of each week to avoid unnecessary delay in your timesheets being authorised for payroll.
Please remember:
- Do not enter hours for days you are not working
- Submit a zero hours timesheet for the whole week if you are not working by selecting the ‘did not work this week’ box
- Breaks are unpaid - the timesheet will automatically deduct break times from hours worked
- If you work more than 6 hours in a day you need to take at least 20 minutes break
Please read our timesheet user guide for further information on how to complete your timesheets.
TIMESHEET LOGIN
Payroll
The TSS payroll is processed monthly and runs from the middle of each month. For example, if you start working mid-January, you will be paid at the end of February for all hours worked up to mid-February. This may mean waiting a little longer for your first payment depending on which part of the month you start in.
TSS Timesheet deadlines 2026
Here is a list of upcoming timesheet deadlines. If you do not submit your timesheets before the deadline we will not be able to pay you for those hours until the next payroll run.
The table below shows monthly payroll periods and timesheet deadlines for 2026
|
Pay month
|
Payroll period
|
Timesheet deadline
|
|
January
|
Saturday 06 Dec – Sunday 11 Jan
|
10am Monday 12 Jan
|
|
February
|
Monday 12 Jan – Sunday 15 Feb
|
10am Monday 16 Feb
|
|
March
|
Monday 16 Feb - Sunday 15 March
|
10am Monday 16 March
|
|
April
|
Monday 16 March - Sunday 12 April
|
10am Monday 13 April
|
|
May
|
Monday 13 April – Sunday 10 May
|
10am Monday 11 May
|
|
June
|
Monday 11 May – Sunday 14 June
|
10am Monday 15 June
|
|
July
|
Monday 15 June – Sunday 12 July
|
10am Monday 13 July
|
|
August
|
Monday 13 July – Sunday 16 Aug
|
10am Monday 17 Aug
|
|
September
|
Monday 17 Aug – Sunday 13 Sept
|
10am Monday 14 Sept
|
|
October
|
Monday 14 Sept – Sunday 11 Oct
|
10am Monday 12 Oct
|
|
November
|
Monday 12 Oct – Sunday 15 Nov
|
10am Monday 16 Nov
|
|
December
|
Monday 16 Nov – Friday 11 Dec
|
12pm Friday 11 Dec
|
All payments are made via BACS transfer on the penultimate working day of each month. Here is a list of upcoming pay dates. Please ensure you have provided us with a new starter and HMRC form (or P45) before you start working.
You can view your payslips and P60s online via the HR Self-Service webpage, please download these and keep them safe. This will also allow you to view and apply for internal-only University vacancies via the Internal Job Board, which you are eligible to apply for whilst you are working in a TSS assignment.
Leaving TSS or transferring to another University department?
If you are leaving TSS please let us know so we can arrange for your P45 to be issued, if you are transferring to another University department a P45 will not be issued. Whether you are leaving or transferring you will need to return your University card to TSS as soon as your assignment has finished.
Still have a question?
Contact us on 01865 612360 or email timesheets@admin.ox.ac.uk.
